- Keep a glossary of important terms and abbreviations, preferably in a searchable and shareable format like a Microsoft OneNote notebook or an internal wiki. Include synonyms to make searching easier.
- Plan out your data columns and categories in advance. Trying to add a new column that separates two formerly concatenated pieces of data is a major hassle and can introduce mistakes.
- Keep descriptions in the same order. If you have
24IN 1920X1080 LCD VGA MONITOR
24IN LCD VGA MONITOR 1920X1080
MONITOR - 24IN 1920X1080 LCD VGA
in your database, pick one. There is no right or wrong answer for your organization, as long as they are consistent and usable across your applications. If you can't decide, Micor has found the first example to be the easiest for people to work with.
- Have a centralized location for asset data across all departments, and use one tagging system. An asset should have one unique identifier from acquisition to disposal, and that number should not be reused or duplicated.
- Include accessories, options, and measurements when possible. Ikea's Skarsta desks, for example, have two different measurements and two different colors.
|IKEA||SKARSTA||47.25IN X 27.5IN WHITE SIT/STAND DESK|
When an employee moves to another office, some of their equipment may stay for the next employee to use. Often the furniture may stay while the computer equipment moves, or perhaps everything moves with the employee.
Using scanable asset tags helps make this process smoother, and this is one of the many available components of the TIMS system.